More things you should NEVER do in Office Email
Replies
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-Have your photo in your signature(creepy as duck and totally jarring before coffee)
In Microsoft Outlook 2010, there is an option to add pictures to contacts so when you get an email from someone you can see who they are. My company has taken it upon themselves to attach the pictures taken for employee IDs and adding them to all the contacts. So soon, all emails will be accompanied with a pic of them.
I don't like this... mainly because I don't like my ID pic.0 -
Like the word "DOCK" for instance.
Example:
"this authorization is for the construction of a 4' by 250' DOCK, with a 6' by 20' terminal platform.
As luck would have it, the i is right next to the O0 -
YES! Inappropriate backgroundsare a no-no. Doctors hate when patients wear perfume because they have to smell like a hundred different perfumes in a day, I hate when you want to "personalize" your BUSINESS emails with a stupid background and I get visually battered by 50 of them in a day. Also, can it with the motivational quotes. I see you sitting there in that cubicle, uninspired by your own advice, which I have to read everytime you send me an email.Have the quote "Don't take life to seriously, nobody gets out alive anyways" as a signature and a blue cloudy background. Yep, a coworker of mine has that.0 -
Using Bible quotes in your signature.
It's amazing how many emails I get a day like this. And I work for the federal government.0 -
-Have your photo in your signature(creepy as duck and totally jarring before coffee)
In Microsoft Outlook 2010, there is an option to add pictures to contacts so when you get an email from someone you can see who they are. My company has taken it upon themselves to attach the pictures taken for employee IDs and adding them to all the contacts. So soon, all emails will be accompanied with a pic of them.
I don't like this... mainly because I don't like my ID pic.
UGH! I bet you could fight that. There are privacy issues!0 -
Double check before you use "reply all"
This so much. We have almost 2000 employees at our headquarters building (including manufacturing). Someone will send out an email to EVERYONE with something like "Missing Box for parts from Acme Widgets". Then people will use reply all to tell the sender to check with so and so, and then another person will reply all with something like 'oh I saw that box on the receiving dock'. Then finally the original sender will reply all again with 'missing box found'.
AAARRRRRGGGG
I work in a field office, our division has somewhere in the neighborhood of 3000 employees, but they are spread out across the state.
How many of those 3000 do you expect to care that you found a pair of glasses in the 4th floor bathroom?0 -
-Have your photo in your signature(creepy as duck and totally jarring before coffee)
In Microsoft Outlook 2010, there is an option to add pictures to contacts so when you get an email from someone you can see who they are. My company has taken it upon themselves to attach the pictures taken for employee IDs and adding them to all the contacts. So soon, all emails will be accompanied with a pic of them.
I don't like this... mainly because I don't like my ID pic.
UGH! I bet you could fight that. There are privacy issues!
it's the same as the pic on the badge i have to wear in plain view, so i'm not sure how that would be a privacy issue.
either way, I am not that vigilant about getting them removed, I was just surprised they started to do that on their own.0 -
Yes, it's horrifying.-Have your photo in your signature(creepy as duck and totally jarring before coffee)
People actually do that??0 -
-Have your photo in your signature(creepy as duck and totally jarring before coffee)
In Microsoft Outlook 2010, there is an option to add pictures to contacts so when you get an email from someone you can see who they are. My company has taken it upon themselves to attach the pictures taken for employee IDs and adding them to all the contacts. So soon, all emails will be accompanied with a pic of them.
I don't like this... mainly because I don't like my ID pic.
UGH! I bet you could fight that. There are privacy issues!
it's the same as the pic on the badge i have to wear in plain view, so i'm not sure how that would be a privacy issue.
either way, I am not that vigilant about getting them removed, I was just surprised they started to do that on their own.
Well, the difference is that your badge is on your person, controlled inside the organization. Emails can go anywhere, and an ID picture, in addition to the company you work for, your name and contact information, that's just begging for identity theft.0 -
Oh yes, and we had one staff member forward an email about how Barack Obama was going to turn all American's into Muslim's and a lot of hate speech towards Muslims to the whole organization. This included 8 components, the president, all vice presidents..and then you have my component that has a lot of Muslim students practicing dentistry.
He was fired the same day.0 -
Agree. Does not belong in the workplace. Save that stuff for your own time.Using Bible quotes in your signature.0 -
Don't use any smiley faces, frowny faces, etc. My boss hates them.
Oh and DO make sure you are actually sending the email to the right person. This one has screwed me a couple of times!
Oh dude...Me too! Talk about wanting to climb under your desk!!!0 -
Cannot say enough....make sure you are sending to the right person. A long time ago (in a different life. lol) I was sending an email to a coworker complaining about something my boss did,,,,well I put my boss's name in to the to field. I guess because I was thinking about her. Yeah, not nice. It was a FML kind of day!0
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Double check before you use "reply all"0
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Don't use pictures of your puppies or kittens in your signature! Cute, but so unprofessional.0
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My rules that I have used since I started using e-mail
Never write it in an e-mail if you would never say it face to face.
Never e-mail when you can walk to their office and tell them.
Never use reply all, that way you can't screw it up.0 -
I have actually received an e-mail using "WTF" in the body. Real professional!! Oh and bad grammar and misspellings by people getting paid triple what I do. You have a MBA and can't write a gramatically correct sentence??0
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Like the word "DOCK" for instance.
Example:
"this authorization is for the construction of a 4' by 250' DOCK, with a 6' by 20' terminal platform.
As luck would have it, the i is right next to the O
I work in a shipping office and I've done this numerous times. Luckily I've always caught myself! So far, at least.
I have to agree with the double checking of EVERYTHING. Too many times I've read e-mails from supervisors, higher ups, etc that have all kinds of spelling errors and run-on sentences from hell.0 -
Cannot say enough....make sure you are sending to the right person. A long time ago (in a different life. lol) I was sending an email to a coworker complaining about something my boss did,,,,well I put my boss's name in to the to field. I guess because I was thinking about her. Yeah, not nice. It was a FML kind of day!
ouch, that sucks
i replied to the wrong email in my inbox once - meant to dash off a quick note to someone about a meeting, and responded to the department listserv instead - argh. the coordinator promptly told me to "take private messages off the listserv."
i was highly amused when, a few months later, the coordinator responded accidentally to a listserv message instead of a private email. i was sooooo tempted to say something. (i refrained.)0 -
Just got one like this from a guy 20 years my senior:
"
Awsome!
ps. how do [question]? - do I require more than a beard? tee hee..
Smiles,
[name]
"
...don't do any of that.
That is CREEPY! I'm an old guy and cannot stand these old guys I work with who try to act 20 and constantly flirt with the young girls. I feel like yelling "You're not sexy, she's just being nice because that's the way people should treat each other"0 -
My rules that I have used since I started using e-mail
Never write it in an e-mail if you would never say it face to face.
Never e-mail when you can walk to their office and tell them.
Never use reply all, that way you can't screw it up.
Can we extend number 3 to phone calls? I've got "cube neighbors" that call each other to talk. less than 10ft from each other and they CALL!!!!! OMG...and it's not just them...there are lots.0 -
Never send an e-mail that you are not ready to publicly stand up in front of the world and read.My rules that I have used since I started using e-mail
Never write it in an e-mail if you would never say it face to face.
Never e-mail when you can walk to their office and tell them.
Never use reply all, that way you can't screw it up.0 -
Ahhhhhh... How about closing your email with XOXOXOXO??? Yep, I've seen it. :noway:0
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Never edit someone's message and then forward it. My former manager does this.0
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Actually seen an e-mail out from the vice president that just said "thx guys" couldn't even type it up proper. lol.0
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Spell Checker mother f'er! Use it.
Also be careful when copying from a clipboard and pasting into an e-mail that you don't accidentally paste an image that was meant for one of your sexy mfp friends.0 -
Use the phrase (for example): "Please contact Bob or myself"
You can't contact MYSELF! If you take Bob out of the phrase you wouldn't say "Please contact myself", you'd say "Please contact ME".0 -
- Dont type like this: PLease invoice.. Client Name For engagement .... and EMail it to me By Noon.
- Dont type anything you wouldnt want the entire firm to know
- Smileys and text talk
- Reply All. Ever.
Im sure Ive got more but I cant remember the rest right now.0 -
Don't mass email "inspiring" 15 minute long powerpoint slide shows filled with stock-footage nature scenes and glib reflections on life, love, puppies, etc., ESPECIALLY if that slide show contains some sappy auto-play musak that starts blasting out of multiple co-workers monitor speakers the second they click it. Just. Do. Not.0
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I have to disagree with that one. I don't need people walking into my office unannounced, interrupting me 20 times a day to tell me something that could have been emailed. Plus, if you email me, I have it right there, documented, and I can refer back to it. If you just tell me, I have to write it down myself and track it.Never e-mail when you can walk to their office and tell them.0
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